Things That Will Help You To Crack Any Job In 2022- Busting Myths

  The First Presentation A company advertises for one post vacancy than, approximate minimum hundred candidates apply. For the one vacancy o...

 The First Presentation

A company advertises for one post vacancy than, approximate minimum hundred candidates apply.

For the one vacancy out of hundred candidates, the company scrutinizes only ten candidates for prelim

Interviews

It means the ninety candidates are not shortlisted even for the prelim interview. But Why?

Out of ten shortlisted candidates for prelim interview, only five candidates scrutinize for the final board interview.

It means the five candidates are not shortlisted for the final interview. Why?
Out of five selected candidates final interviews, only one selected the job.
It means the four candidates were not selected for the job.

Do you know why?

For first scrutinize your Bio-data/CV/ Resume is responsible.

The first presentation through Bio-data/CV/ Resume could change your life.
Do you know about the documents- Biodata, Curriculum vitae, or Resume?
Do you know where the documents are to be used?

Do you know how you should present yourself through the documents?

Do you know, what is the importance of the cover page of Bio-data/CV/ Resume?

Do you know what precautions you should take before submitting the documents?

If you don’t know then you need not worry. The book will help you to come out from all quarries.

The book not only guides you, but the book educates you, all about your first presentation.
In the next few pages, the book will educate you on the importance of the cover page. What's necessary! material is required before preparing the cover page &amp, how to prepare the cover page.

Further, the book also educates you about preparing the Bio-data/CV/ Resume in such a manner that

the employer shortlists you at first sight for a primary interview.

The interviewer & #39's perception would be different to you against the crowd. Through the first

presentation for some extent you will guess, the employer’s question on the interview desk.

Through the first presentation, you can negotiate with employers on your terms.

The Cover letter

A cover letter is an active document that often accompanies a resume. The cover letter is meant to convey more personality. The cover letter is your first introduction to the person who may hire you, and its goal should be to make you as memorable as possible, in a good way.

A cover letter is an important way to display how your unique combination of skills and experience meet the key requirements of the job description. It is your chance to show a clear link between your knowledge, experience and abilities and the needs of the employer. It gives job seekers the opportunity to elaborate on work experience and relevant qualifications included in their resume.

There are no templates, no format of a cover letter, or the information you include in it, but your cover letter should be organized, and orderly in its presentation of information.

Effective cover letters go something like this:

►Appropriate self-introduction

►Definite, organized examples of relevant work done and problems solved

►The brief conclusion by acquiring suitable action.

When beginning to write a cover letter, it is always best to plan the content of your letter based on the requirements of the job you’re applying for.
Below things that must be included in a cover letter are:

►How a candidate’s work experience meets job requirements.

►How a candidate’s skill meets job requirements.

►Why a candidate wants to work at the organization?

►You shouldn’t try to fit your whole career and life in the space of a cover letter.
Your cover letter should be a carefully curated selection of stories from your career that gives the reader a clear idea

of who you are and how you can add value to their company. Your cover letter needs to provide this

information and leave the reader convinced that you are the right person for the job.

Address the recruiter or hiring manager by name

Now it’s fine to just use “Dear Sir/Madam” or “To Whom It May Concern” when addressing the

recruiter. But for a strong impression, then take the time to find out who you’re addressing. 

You should try several searches to find out the right name.

To make your cover letter one should keep in mind that the cover letter must be unique &

impressive. A Cover letter should highlight by the total experience, worked department & position.

A unique visual format for your cover letter can help you stand out from other candidates in a

positive way. Just be sure that the unique format to be used is appropriate for the company you’re

applying to and the industry. 

Bio-Data, Curriculum Vitae & Resume

For the first presentation to the employer, you should amend your thinking. You should upgrade

your thought from the student level to the candidate level. You should think as employers want

the suitable candidate of the advertise profile.

Biodata

Biodata is biographical data. Biodata is factual kinds of presentation about life and work

experiences, as well as items involving opinions, values, beliefs, and attitudes that reflect a

historical perspective. 

Usually in Biodata describes personal details, as your identity. Like a postal address, phone number,

email address and hobbies, nationality, marital status, and somehow educational qualification, etc.

These measures deal with facts about the person's life, not introspections and subjective

judgments. Therefore Biodata is mostly used for marriage purposes, KYC purpose. Biodata is not

appropriate for job purpose.

Curriculum vitae (C.V)

CV stands for curriculum vitae, which is Latin for 'course of life'. A curriculum vitae (CV) provide a

summary of your experience and skills. A curriculum vitae, summary is a one-to-two-page,

condensed version of a full curriculum vitae. A CV summary is a way to quickly and concisely

convey one’s skills and qualifications. Sometimes organizations will initially ask for a one-page CV

summary when they expect a large pool of applicants.

CVs include brief information on your academic background, including experience, research,

awards, publications, presentations, and other achievements. Your curriculum vitae should include

your name, contact information, and other information relevant to the position you are applying for Resume.

A  resume is a document used and created by a person to present their academic & professional

background, skills, and accomplishments. The resume can be used for a variety of reasons, but most

often they are used to secure new employment. A typical resume contains more than a summary of relevant job experience and education. A resume provides a summary of your education, work history, credentials, and other accomplishments and skills. There are also optional sections, including a resume objective and a career summary statement.

A resume should be as descriptive as possible, especially in professional experience and achievement segments & summarized in academic personal segments. Normally, a resume is two-three pages long. Resumes are designed including chronological, functional, and combination formats.

The primary differences between a resume and a curriculum vitae (CV) are long, what is included, and what each is used for. While both are used in job applications, a resume and a CV are not always interchangeable.

Before starting writing, CV/Resume you should collect some below mentioned important

information from employer advertisements or from company websites or consistent resources.

1. The department of the company advertises the job.

2. Name of the designation

3. The job responsibility

4. Nature of job

5. Expected salary can offer

6. About the interviewers.

Departments & its responsibilities:

A common business house/ company/ organization structure consists of various departments that

contribute to the company's overall mission and goals. Common departments include Administration Department, Production and Inventory, Accounting and Finance, Marketing and Sales and IT. These five departments /divisions represent the major departments of a company, though there are often smaller departments within self-directed firms.

There is typically a CEO, and Board of Directors not usually composed of the directors of each department. There are also company’s presidents, vice presidents, and CFOs.

All business houses/ company/ organization, no matter what the size, need some sort of organizational structure to operate properly. Businesses, houses/ company/ organization have to set organizational structure to resolve working related problems, implementing company policies and operating at efficient production levels. Whether a company is selling or manufacturing, certain departments are key to basic operations.

An employer makes some rules for his employee, as your business grows, and the employer wants

to delegate responsibilities to your employees.

Administration Department

The chief executive officer, also called the company president, and any other managers involved in

making decisions for the company are a part of the administration department.

The duty of an administrator depends on the company that the administrator works for. The main

job responsibility of an administrator is to ensure the efficient performance of all departments in an

organization. They act as a connecting link between the senior management and the employees. HR

manager of the department responsible to and hire new employees for the company.

Mostly company covers the Legal matters on administrative control. Legal manager of the

department is responsible for providing legal services and advice to the company, its divisions, and

employees. The legal manager looks a great number of different legal matters. These matters

include: business development, contract management, real estate transactions, customer claims

against the company for product damages and defects, litigation, employment law, sales and leases

matters, debt collection, bankruptcy, case prosecution, and much more.

Production and Inventory

The production department orders, inventory for production when needed, fulfills production

orders specified by management and coordinates with the purchasing department to make

available the required products,items.

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Accounting and Finance Functions

The accounting department handles the bookkeeping for a business during the financial year. All

revenue, expenses and company equity are tracked by the accounting department and reported to

the Internal Revenue Service at the end of the company's financial year. The accounting department

also tracks accounts payable so that all clients are paid for services or products. Accountants

typically prepare income statements, cash flow statements, general ledgers and balance sheets for

the company.

Marketing and Sales

The marketing and advertising department for a business is responsible for developing product

packaging, pricing, and creative materials for informing potential customers of the company's

offerings. Additionally, the department may conduct research to discover the needs of its

customers.

Sales departments are needed in companies that sell retail or wholesale items to other businesses

or consumers. Sales departments coordinate their sales force to build customer relationships, meet

particular revenue goals and pitch new products. The sales force may use a "push" or a "pull"

method for attracting customers.

The pull method typically involves placing a salesman in a physical store to sell products. Sales

departments using the push method usually instruct their sales force to call, email or visit

prospective customers.

IT department

The IT department oversees the installation and maintenance of computer network systems within

a company. This may only require a single IT employee, or in the case of larger organizations, a

team. Its primary function is to ensure that the network runs smoothly.

Department wise allotted designation:-

Administrative Department:-

Head of department Vice President / Administrative Director

Sr. Manager Operation Manager

Sr. Executive HR Manager

Jr. Executive Data entry Executive/ Back office Manager

Production and Inventory

Production Departments:-

Head of department Production Director

Sr. Manager- Quality Control QC Manager

Sr. Executive Factory Manager / Lab supervisor

Jr. Executive Production executive

Inventory/ Purchase Department:-

Head of department Purchase Manager

Sr. Manager Purchase Executive

Jr. Executive Store Manager

Jr. Executive Store Executive / Field Purchase officer

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Accounting and Finance Functions

Head of department Finance & Account Director

Sr. Manager Account officer

Jr. Executive Cashier

Trainee Executive Data Entry Executive

Marketing and Sales

Head of department Marketing Director

Sr. Manager Marketing Marketing Manager

Sr. Manager Sales Sales Manager

Sr. Executive Zonal/Regional/Area Manager

Sr. Executive Sales Representative

Trainee Executive Trainee Sales Representative

IT department

Head of department IT Head

Sr. Manager IT Manager

Executive IT Executive

Designation wise Required qualification, Nature of Job, Job Responsibilities

Below details indicate: candidate should have below mentioned eligibility to apply the job-

Administrative Department - Head of Department (Position-Vice President / Administrative

Director)

Required qualification- Vice President / Administrative Director

Education and Experience:

 Bachelors degree in Business Administration or related field required. Minimum five years

of experience in administration, including three years in a supervisory capacity, required.

 Broad knowledge of business departments and their functions.

 Reliable and self-motivated.

 Good communication skills.

 Superior problem solving skills.

 Strong leadership qualities.

 Strategic thinker.

 Budget management experience.

 People-management skills.

 Exceptional organizational skills.

Nature of Job Vice President / Administrative Director

 Prolonged periods sitting at a desk and working on a computer.

 Must have Ability to multi-task, and superior interpersonal skills

 Administration Directors should have a results-driven and have strong leadership skills to

manage and improve the efficiency of our organization's operations.

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 Administration Directors superior organizational skills and strategic planning will assist to any

organization in generating positive revenue growth, harmonizing operations, improving

employee performance, and enhancing our business model.

Job Responsibilities Vice President / Administrative Director

 Coordinating daily operational functions,

 Streamlining management systems,

 Monitoring budgets,

 Supervising managers,

 Improving business efficiency,

 Overseeing human resources requirements,

 Updating senior executives,

 Requesting audits, and analyzing financial data.

 Eliminate wastage, and improve our organization's financial standing through accurate

expenditure monitoring and budget forecasting.

 Hiring and training administrative staff.

 Negotiating contracts and agreements with vendors.

 Maintaining corporate relationships.

 Monitoring operating expenses.

 Liaising with HR and other departments.

 Updating executives on business performance.

Administrative Department - Sr. Administrative Manager (Position- Operation Manager )

Required qualification - Operation Manager

 Bachelors degree in Business Administration or related field required. Minimum two years

in a supervisory capacity, required.

 Knowledge of business departments and their functions.

 Reliable and self-motivated.

 Good communication skills.

 Superior problem solving skills.

 Leadership qualities.

 Strategic thinker.

 Budget management knowledge.

 People-management skills.

 Knowledge of organizational skills.

Nature of Job- Operation Manager

 Directs and oversees administrative support services staff.

 Conducts performance evaluations that are timely and constructive.

 Ability to multi-task, and superior interpersonal skills.

 Harmonizing operations, improving employee performance, and enhancing our business

model.

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Job Responsibilities- Operation Manager

 Collaborates with all management staff to identify and deliver the required administrative

support operations for the organization.

 Drafts and distributes statistical reports, analyses, and exhibits to company stakeholders and

when required, to regulatory and government agencies.

 Develops, evaluates, and maintains the management information system (MIS).

 Maintains the organizations, administrative policies and procedures manual.

 Ensures the organization’s compliance with applicable health, building, zoning, and safety

licensing and certification requirements.

 Serves as a member of the organizations key administrative decision-making and planning

body.

 Collaborates with other management staff to draft and implement an annual administrative

budget.

 Performs other related duties as assigned.

Administrative Department - Sr. Executive (Position- HR Manager)

Required qualification - HR Manager

Qualifications prescribed for the post of HR Manager / Personnel Manager vary from industry to

industry and from State to State. These qualifications have been undergoing several changes from

time to time.

 Qualifications demanded by almost all the companies are M.B.A. with HR specialization or

M.A. (Social sciences).

 However, some organizations internally promote or transfer some competent managers to

HR positions to provide growth opportunity. Pharmaceutical industry usually appoints

pharmaceutical experience candidates.

 Some reputed companies adopted the transfer measure to fill up personnel positions as and

when required. Even managers with Engineering qualifications of Materials management,

Production functions were made Head of HR department in some reputed firms.

Nature of Job- HR Manager

 The HR/ Personnel manager, must have the ability to take initiative, resourcefulness, depth

of perception, maturity in judgment and analytical ability.

 HR should have freedom to take an objective view of both of management and workers. The

manager should be thorough will labor laws.

 An understanding of human behavior is essential to the personnel manager.

 The HR manager must be familiar with human needs, wants, hopes and desires, values,

aspirations etc.

 HR manager has abilities to performance reviews, wage reviews, disciplinary action, and

learning and development.

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Job Responsibilities- HR Manager

 Consistently recruiting an excellent staff.

 Maintaining a smooth onboarding process.

 Training, counseling and coaching our staff.

 Resolving conflicts through positive and professional mediation.

 Carrying out necessary administrative duties.

 Conducting performance and wage reviews.

 Developing clear policies and ensuring policy awareness.

 Creating clear and concise reports.

 Giving helpful and engaging presentations.

 Maintaining and reporting on workplace health and safety compliance.

 Handling workplace investigations, disciplinary and termination procedures.

 Maintaining employee and workplace privacy.

 Leading a team of junior human resource managers.

Administrative Department - Jr. Executive Data entry Executive/ Back office Manager

Required qualification -Data Entry executive / Back office Manager

 Proven experience as a data entry- office work.

 Fast typing skills.

 Excellent knowledge of word processing tools

 0-5 years of experience with spreadsheets (MS Office- Word, Excel etc.)

 Basic understanding of databases

 Good command of English both oral and written and customer service skills

 Great attention to detail

 Sense of ownership and pride in your performance and its impact on acompany’s success

 Critical thinker

 Good time-management skills

 Great interpersonal and communication skills

 12 th pass or Graduate from any esteem.

Nature of Job-Data Entry executive / Back office Manager

 Update and maintain information on our company databases and computer systems.

 Collecting and entering data in databases and maintaining accurate records of valuable

company information.

 The Candidate has essential data entry skills, like fast typing with an eye for detail and

familiarity with spreadsheets and online forms.

 Candidate coordinates with a data team and Data Manager.

 Ultimately, a successful Data Entry Operator should maintain accurate, up-to-date and useable

information in company systems.

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Responsibilities-Data Entry executive / Back office Manager

 Insert customer and account data by inputting text based and numerical information from source

documents within time limits

 Compile, verify accuracy and sort information according to priorities to prepare source data for

computer entry

 Review data for deficiencies or errors, correct any incompatibilities if possible and check output

 Research and obtain further information for incomplete documents

 Apply data program techniques and procedures

 Generate reports, store completed work in designated locations and perform backup operations

 Scan documents and print files, when needed

 Keep information confidential

 Respond to queries for information and access relevant files

 Comply with data integrity and security policies

 Ensure proper use of office equipment and address any malfunctions

Production Departments:-

Production Department - Head of Department (Position-Production Director)

Required qualification- Production Director

 A foundation degree, Technical (Graduation/Post Graduation degree required

 10+ years' experience in manufacturing operations

 3+ years' experience in a supervisory capacity

 Excellent project management skills

 Proven track record of successfully training employees in productivity and safety

 Working knowledge & ability to coach and mentor employees on a one-on-one basis as well as a

group

Nature of Job- Production Director

 Able to handle the responsibility and the pressure of meeting deadlines.

 Should be involved in the pre-production (planning) stage as well as the production (control

and supervision) stage. A large part of the job is dealing with people and resource management.

 One should also be involved with product design and purchasing. In some larger firms,

planners, controllers and production engineers and supervisors will assist you. The role may be

integrated with other functions, such as marketing, sales and finance.

 If you have an unrelated degree, it's still possible to become a production director, if you

have sufficient motivation and a willingness to study for the relevant professional

qualifications. You may also need to demonstrate that you have an interest and skills in the

industry.

Production Manager responsibilities- Production Director

 Manage and evaluate machine resources to ensure productivity and minimal downtime

 Oversee a workforce / employees in the manufacturing department

 Strive to reduce expenses and increase productivity across all product lines

 Ensure all employees follow industry standard health and safety guidelines

 Set ambitious production goals and communicate them to key personnel

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 Provide motivation, support and guidance to all employees

 Communicate any problems or obstacles to senior management

 Establish workflow policies that enhance the speed and efficiency without compromising

product safety or integrity

 Create schedules for employees to ensure optimum staffing levels

Production Department - Sr. Manager- Quality Control (Position- QC Manager)

Required qualification- QC Manager

 Bachelor / Master of Science in a field related or equivalent by experience.

 At least 10+ years experience in operations in a CRO,

 The candidate should be very well familiar with data systems and analysis/interpretation of

data for researching and planning.

 Experience in analyzing in various analytical instruments. Experience in KPIs and reports from

dashboards and its presentation skill.

 Proven Project Management skills

 Expert in MS office applications, especially Excel and PowerPoint

Nature of Job- QC Manager

 Able to handle the responsibility and the pressure of meeting deadlines.

 Accountable for managing Quality Organization across the world Region

 (Incl. Corporate QA Policy, Manufacturing, Logistics & Customer Quality Management )

 Managing Quality Policy

 Oversee the Factory / 3P : QA / QC Teams

 Customer Quality Management & Compliant Handling

 Manage Quality Process / Systems within the organization

 Oversee internal processes and procedures to ensure quality

 Ensure Quality and Sustainability (R&R) of Production / New Mfg. processes

 Partner with the Product Development / NPI teams on new Projects / concepts

Job responsibilities- QC Manager

 Spectra lab, Calibration of Spectra meter, GC, GC-MS & Other Instrument, process control in

Production.

 Plan & review of the products to meet the quality standards as per guidelines. Coordination &

managing cross functional teams for achieving Quality KPI’s.

 Sample testing (Inward Raw material & In - process sample test)

 Responsible for maintaining all ISO/GMP standards Documentation for Q.C.Coordination with

production to develop new product, manufacturing and training methods.To ensure overall

quality parameters.

 Ability to work under pressure and to tight deadlines.

 Analyzing and problem - solving skills, Determining, negotiating and agreeing in - house quality

procedures, standards and/or specifications, Assessing customer requirements and ensuring

that these are met.

 Specifying quality requirements of raw materials with suppliers

 Recording, analyzing, and distributing statistical information & monitoring performance

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 Supervising technical or laboratory staff.If you find the above profile interesting and

challenging,

 Assures quality products and processes by establishing and enforcing quality standards and

testing materials and products.

 Implements in-process product inspection standards by studying manufacturing methods and

devising testing methods and procedures.

 Handling customer complaints, work with cross functional groups as needed to ensure closure

of complaints with proper CAPA / RCA / Six Sigma measures as needed.

 Collaborates with other functions R&D, Manufacturing, Marketing, Regulatory and legal for

planning, managing and participating in the pre- and post-commercialization, quality activities

using Lean Six Sigma tools in close co-ordination with manufacturing, R&D, Marketing,

regulatory and legal.

 Driving process capability improvements with cross-functional teams using DMAIC approach.

 Plan and lead customer audits at manufacturing sites.

 Plan and lead supplier quality audits and evaluate supplier performance, development in co-

ordination with key stakeholders.

 Prepares product and process quality reports by collecting, analyzing, and summarizing

information and trends.

 Develops a quality assurance staff by recruiting, selecting, orienting, and training employees.

 Ensure the Products meet the Label Standards / Mandatories / Licensing / Shelf Life

Production Department - Sr. Executive- Factory Manager / Lab supervisor

Required qualification- Sr. Executive- Factory Manager / Lab supervisor

 Bachelor’s degree in discipline appropriate to department to be served.

 Prior experience in similar research and teaching laboratories

 Ability to interact with faculty, teaching assistants and student lab assistants.

 Supervisory ability

 Sound knowledge of principles of academic discipline(s) to be served.

Nature of Job- Sr. Executive- Factory Manager / Lab supervisor

 Create Solutions to Complex Problems

 Keeping Records

 Lab Research Principles

 Leadership

 Manage Personnel Resources

 Safety Regulations and Procedures

 Supervisory Practices

 Train and Motivate Others

 Understanding of Regulatory Requirements

Job responsibilities- Sr. Executive- Factory Manager / Lab supervisor

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 Analyze, supervise and manage all Laboratory, Department activities.

 Plan, prepare and supervise laboratory services relating to national standards and the

organization’s policies.

 Attain and manage apt and needed accreditation.

 Provide and perform access to laboratory personnel for consultation and determine operational

troubles in a timely manner.

 Establish, execute, review and evaluate laboratory procedures and policies and procedures for

operating functions of the laboratory.

 Perform analytic, pre and post analytic functions to attain departmental goals and ensure stable

conformance by laboratory staff.

 Perform responsibility of Laboratory Document Control.

 The head responsibility to maintain laboratory records, reports and files.

 Perform activities to fulfill report requirements and record retention as established by

accrediting agencies.

Production Department - Jr. Executive - Production executive

Required qualification- Production executive

 B.Pharm, M.Pharm, B.Sc, M.Sc

 Should be having Good Interpersonal, Team Leading and Good Communication

Skills.

 Hands-on experience in managing FDA inspections and quality assurance systems

are essential requirements.

Nature of Job- Production executive

 Successful Production Executives excel at planning and establishing priorities, while

demonstrating flexibility and an ability to multitask.

 They think creatively to solve problems, and are proven leaders who can inspire those around

them for positive outcomes.

 In addition to these general skills and personality traits, employers are seeking Production

Executive candidates with the following skills.

Job responsibilities- Production executive

The prime responsibility in this position would be to support the manufacturing operations with

quality assurance practices.

• Planning and coordinating daily shop floor activities and managing the staff.

• Weekly and Monthly Production planning and preparing daily and all monthly production reports.

To fulfill the monthly targets.

• Tackle technical problems during manufacturing of Topical products

• To ensure that the products are manufactured as per the GMP to achieve consistent results and

documented accordingly.

• Having hands on experience on Topical Manufacturing and Packing Activities.

• Preparation of all Production, Plant Sop’s and Formats.

• Documentation of change control, deviations, discrepancies and market complaints investigations

if any.

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• Imparting on the job and class room training to all subordinates, operators, Helpers and

Housekeeping personnel on GMP issues, Sop’s, personnel hygiene, validation & Environmental

controls.

Inventory/ Purchase Department:-

Head of department Purchase Manager

Sr. Manager Purchase Executive

Jr. Executive Store Manager

Jr. Executive Store Executive / Field Purchase officer

Production Department= Inventory/ Purchase Department- Head of department=Purchase

Manager